So, you've been spending the past however long organising your own event, right down to the last little detail. You've taken pride in your work, and you're so excited to see it all come together as the vision in your mind becomes a reality. Then the big night finally comes, and you find yourself tied up attending to a million different things that you never even knew needed attention - not to mention dealing with the entertainment!
Why not let us take some of the burden off your hands? Our professional entertainment coordinators will come along and save your day - and night - so that you can relax and enjoy! When planning your event, make sure you ask our team about "on site coordination" to find out how your event can become a breeze.
On Site Entertainment Coordination includes:
"I have received so much positive feedback from my guest and seriously your people contributed to it a lot. The on-site coordinator was such a delight to also have around us that night; her organisational and personal approach towards me and my guest was outstanding, she is a huge asset to your business." John Bisignano, Big Birthday Event
As entertainers and professionals in event entertainment for over a decade, we have first hand experience of what sort of support is needed for all kinds of people. We have had clients who are there from the start knowing exactly what they want, when they want, and how they want it, and had all the skills to make it happen; and we've had clients who would rather hand the keys over and take on a more passive role - and everything in between! There's nothing wrong with any of these types - they're just a part of the industry of event entertainment!
That's why we have realized that we need to be able to provide on-site support that varies in degrees of engagement. That's where the entertainment coordinator steps in.
An On Site Entertainment Coordinator looks after just the coordination of the entertainers and entertainment of the event. They will will be there from the beginning to work alongside the venue, the entertainers, and yourself. The co-ordinator will make sure the run schedule is adhered to, all OH & S procedures are followed, and they will be a strong point of communication between all parties and put out all the little fires before they even have a chance to grow. With years of experience, the entertainment coordinator knows how to speak performer-ese, and communicate with those creative minds, and take a huge burden off your shoulders.
You'll need On-Site Entertainment Coordination if you have a huge event. We're talking events that include multiple suppliers, for sound and lights, for catering, for venue security, for the venue styling, etc. Each of these suppliers will probably have a point of contact - a representative - so consider the Entertainment Coordinator as the representative for the entertainment. Often for big events, there will be more than one talented performer, point of interest, etc, and having to liaise with all the other suppliers plus each individual performer can be very overwhelming. By having the Entertainment Coordinator act as the go-between, you only have to deal with one face. This will ultimately benefit your event's smooth running, as everyone is fully briefed and not slipping through the cracks.
You'll also need Onsite Entertainment Coordination if you know you'll have other matters to attend to during the event. By having a specific entertainment coordinator, it will be taking the stress from you throughout their performance/appearance, which can often stretch throughout the whole event. This gives you the chance to not have your mind in two places at once.
Lastly, you'll need On Site Entertainment Coordination if you feel like you need it. It might sound repetitive, but you know if you're looking at a project where you'll feel more comfortable with some professional help on hand, you'll definitely need it once the project is underway. Trust your instincts, and don't let all your hard work go to waste because things went out of control.
So go on, what's holding you back from enjoying your own event?
We have entertainment coordination solutions for all events, from large corporate events to private parties. Nothing is too big! Our high level of professionalism ensures you a stress free evening that your guests will talk about for months, event years, to come.
If you have an event coming up, and need party ideas, a host, entertainment, or some out-of-the-box thinking, we are the ones to call. Providing party ideas and event entertainment Australia wide, call us on 1300 261 545, or send us an enquiry to get started!